As vaccinations become more widely available, governments worldwide are beginning to ease their stay-at-home restrictions under certain conditions and employers are planning for a return to work.
According to Gartner, 94 percent of midsize organizations reopen their offices with a mixed approach, which includes a mix of in-office, remote, and hybrid staff.
As an HR manager, you’ll be responsible for various legal, health, and employment issues to keep your employees happy and secure. While this may be a little tough, HR tech can take a big load off your shoulders and prepare your staff for a safe return to the office. While you reopen your workplaces, here are several scenarios that can be handled efficiently using HR technology:
Keeping Track Of Employee Health Status
This is one of the most important steps that you must follow to maintain employee safety. Before your employees and their families can safely work around each other, you must ensure that they and their families are in perfect health. To strengthen the security and reliability of something as sensitive as employee medical data, it should be collected systematically.
Using HR software can be extremely useful in this regard. You can collect health records from your employees by creating forms with necessary fields and storing them safely online. You may also use workflows to send reminders to employees to fill out their medical information.
Building A Return To Work Strategy
Building a business reopening plan will allow you to keep track of your workforce’s preparation to restart work from the office. You’ll need to analyze the risk of reopening your workplace and decide on all of the procedures that need to be taken to mitigate COVID-19 risk.
The key to building a foolproof plan is communication. To ensure that you don’t overlook anything in your plan, you’ll need to gather input from your workforce. An HRMS is a fantastic tool for discussing and making decisions in real-time.
Employee satisfaction surveys and polls can be used to find out what your staff thinks and make sure that they are on the same page.
Keeping Your Employees Informed
It’s critical to keep your staff aware of the steps they should take to protect their safety after you’ve finished drafting your plan. This covers things like social distancing standards, travel policies, and customer meetings, among other things.
Every employee in your company should get these announcements. You can easily automate announcements using HR software and keep your employees updated ALWAYS!
Creating Checklists
Some of the many chores that must be accomplished before reopening your workplace include revising the business strategy, establishing social distancing standards, sanitizing the office, and installing sanitizers and masks. Even missing one of these can jeopardize your employees’ health & wellbeing.
You can construct a checklist of all the necessary tasks to be done before you reopen using task management tools in the HR software. You may also delegate tasks to others and set deadlines.
Managing Employee Requests
Your staff may have a few inquiries during the return. Transportation, child childcare facilities, shift patterns, and other issues may be addressed. These requests must be handled fast and efficiently while keeping them organized.
Employee demands can be addressed efficiently with HR software, resulting in a seamless return to work.
Monitoring Employee Attendance
Many businesses are accustomed to employing biometric fingerprint attendance systems to track their employees’ clock-in and clock-out times. However, in the case of COVID-19, this may not be feasible.
An online attendance management system could be a perfect answer to this problem. Your employees can use the web or a mobile application to record their attendance. Your staff can even keep track of how much time they spend on various projects.
Managing Employee Shifts
If your company has many employees, you can set up separate shifts to maintain social distancing conventions and keep the crowd under control. When shift scheduling is done manually, it can become a tedious task. Faulty schedules might cause employee dissatisfaction.
Using time and attendance management software, employee shifts can be scheduled daily, weekly, or monthly to organize their work properly. You can even create customizable workflows to alert your employees when a shift change or swap happens. Apart from this, you can use online timesheets to track how productive your employees are. Employees can enter the details of their tasks throughout the day and then the manager can simply give their approvals.
Improving Employee Experience
It’s crucial to acknowledge that your employees are going through a difficult situation. The anxiety of catching the virus, especially when traveling, can be very intense. While your employees take risks to keep your company afloat, you should do everything you can to keep them happy. An HRMS, with the correct system in place:
- Enables you to appreciate your employees’ efforts.
- Allows employees to express their thoughts.
- Makes all of your key HR functions as simple as possible.
- Provides the required information for employees to return to work.
These are just a handful of the many benefits that HR-tech can provide to you and your employees.
Reopening your workplace can be nerve-wracking, as even minor mistakes can have major effects. With your employees’ safety on the line, it’s essential to take each step with extreme caution. While you prepare your staff for their return, HR tech can play a huge role in helping you with each stage, making the transition much easier.
