EPFO issues new process to update/correct name, date of birth etc

Employees’ Provident Fund Organization (EPFO) has issued a new procedure for Employees’ Provident Fund (EPF) members to correct or update their details.

According to the circular issued by EPFO, a Standard Operating Procedure (SOP) has been issued to correct many other details including name, date of birth and gender of EPF members.

Joint Declaration is a joint request of Employees duly authenticated by the Employer for the modification/addition of the members basic profile parameters. The changes preferred through Joint declaration are required to be supported with requisite documents, a list of which is mentioned in this SOP.

The process of Joint Declaration for the correction in UAN profiles by the members is being undertaken as per various circulars, lineated in Para 11 of this document.

The member data in EPFO’s database may be, in some cases, incomplete or has mismatches on account of the long legacy of the paper process as well as the change of establishments by the members. Subsequent to the introduction of UAN on 01.10.2014, it has become easier and simpler to minimize both incompleteness and mismatches.

In order to maintain the correct profile of the member, reduce rejection of the joint declaration, and minimize fraud owing to UAN identity change, the Standard Operating Procedure (SOP) for the Joint Declaration – Member profile correction has been framed. Hereinafter, it will be referred to as SOP Joint Declaration.

Initiator– For this SOP, the initiator shall be the DA/SSA/SSSA assigned by the OIC of FO, who shall be initiating all such member modification requests on the I T Interface. The initiator shall examine the JD and the supporting documents submitted and submit the same with his comments to the verifier.

Minor Corrections

1. Member Name
2. Father/Mother/ Name
3. Date of Birth (<=3 Years)
4. Marital Status
5. Date of Joining
6. Date of Leaving
7. Reason of Leaving
8. Gender
9. Relationship

Major Corrections

1. Aadhaar
2. Member Name
3. Date of Birth (>3 Years)
4. Nationality
5. Date of Joining
6. Date of Leaving
7. Reason of Leaving
8. Marital Status

Step by Step guide to apply for changes in the EPF account:

Step 1: The employees need to visit Member Sewa portal. Then log in using the Universal Account Number (UAN) and password.
Step 2: Post this click on ‘Joint Declaration (JD)’ and then enter the one-time password (OTP) that will be sent to the UIDAI-linked mobile number.
Step 3: Enter the OTP and a joint declaration form will appear on the screen.
Step 4: Submit the required details along with the supporting documents as mentioned in the prescribed list.

The claims settlement also face certain difficulties across all offices due to various reason related to data mismatch in parameters, namely, (1) Name, (2) Gender, (3) Date of Birth, (4) Father Name/ Name,(5) Relationship, (6) Marital Status, (7) Date of Joining, (8) Reason of Leaving, (9) Date of Leaving, (10) Nationality, (11) Aadhaar Number.

This will help in settling the claims easily. Official notification